Spirits Tracking
Proof gallon calculations and TTB reporting support for distilleries.
Spirits tracking is built for distilleries, rectifiers, and DSPs. Proof gallon calculations run on every batch automatically, with spirits batch tracking, bottling run management, and bonded inventory foundations.
Generate FET/TTB support documentation and monthly packets from your production data — no more manual compliance calculations. Every batch, every bottling run, every transfer carries proof gallon data that feeds directly into compliance reports.
Unlike generic inventory software that might have a proof field, CatOps understands that proof gallons are the fundamental unit of spirits compliance. Every transaction is proof-gallon-aware, and the reporting system is built around TTB requirements.
Capabilities
Proof gallon calculations
Automatic proof gallon calculation on every spirits batch.
Enter proof and wine gallons, and the system calculates proof gallons automatically using the TTB formula (wine gallons x proof / 2). This runs on every batch, every transfer, and every bottling run. No more manual calculations or formula errors.
Spirits batch tracking
Track each spirits batch with ingredient deduction and full history.
Each spirits batch has a complete lifecycle record: ingredients received, blending or distillation, proof adjustment, transfers, and bottling. Ingredient deduction is automatic using FIFO lot ordering. Batch history shows every step with timestamps.
Bottling run tracking
Manage bottling runs with fill checks and loose bottle counts.
Spirits bottling runs include fill check records (actual fill vs. target), loose bottle counts, case counts, and proof gallon calculations. When a bottling run is completed, finished goods lots are created automatically with proof and proof gallon data.
Bonded / tax-paid
Foundations for tracking bonded and tax-paid movements.
Track whether spirits are in bonded or tax-paid status. Record tax-paid removals with documentation. This supports TTB compliance for bonded warehouse operations and tax determination.
FET / TTB support
Generate support documentation and monthly reporting packets.
Spirits production data feeds into FET (Federal Excise Tax) support documentation and monthly TTB reporting packets. Proof gallons are calculated and organized by reporting period. This dramatically reduces the time spent on monthly compliance preparation.
Audit trail
Every transaction is logged for TTB audit readiness.
Every receiving, production, transfer, and shipping transaction is logged with user, timestamp, and proof gallon data. If TTB audits your operation, you have a complete, searchable audit trail ready to go — not a stack of paper logs to sort through.
Dump records
Track dumping from barrels and tanks with full documentation.
When spirits are dumped from barrels or tanks, the dump record captures source, destination, proof, wine gallons, and proof gallons. This is essential for barrel-aged spirits operations and for TTB compliance.
Storage fee tracking
Track storage fees for client spirits by pallet and client.
For co-packers and bonded warehouses, track storage fees per client per pallet. Generate billing reports showing storage days and fees. This turns what is typically a manual billing process into an automated report.
Why CatOps is different
Vs. Spreadsheets
Spreadsheet spirits tracking means manual proof gallon calculations on every transaction — a compliance risk. If a formula is wrong in a spreadsheet, every calculation downstream is wrong. CatOps calculates proof gallons automatically using the correct TTB formula every time.
Vs. Generic Inventory Software
Generic inventory software does not understand proof gallons, bonded vs. tax-paid, or TTB reporting. You would need to build custom formulas and reports on top of the system. CatOps has this built in from the start.
Vs. Distillery-Specific Software
Distillery-specific software can cost $500-$2,000/month and often requires consultants for implementation. CatOps provides spirits tracking with automatic proof gallon calculations at $299/month with guided onboarding.
How this reduces labor and errors
Proof gallon calculations
Manual calculation on every batch and transfer using spreadsheet formula, prone to copy-paste errors
System calculates proof gallons automatically using TTB formula on every transaction
Monthly TTB report prep
Compile data from spreadsheets, recalculate proof gallons, format report, hours of work
Run monthly packet report from CatOps, proof gallons already calculated and organized
Bottling run documentation
Paper logs for fill checks, loose bottles, cases — entered into spreadsheet later
Enter bottling run data directly in CatOps, proof gallons and finished goods created automatically
Audit response
Sort through paper logs and spreadsheets to find requested records
Search CatOps by date, batch, or product — complete audit trail in seconds
Common Questions
Does CatOps handle proof gallon calculations automatically?
Yes. Proof gallons are calculated automatically on every batch based on the proof and volume entered. The TTB formula (wine gallons x proof / 2) is built into the system.
Can I generate TTB monthly packets?
Yes. The system can generate monthly reporting packets from your production data, with proof gallons calculated and organized by reporting period.
Does CatOps support bonded and tax-paid tracking?
Yes. The system includes foundations for tracking bonded and tax-paid movements, including tax-paid removal documentation.
Want to see Spirits Tracking in action?
Request a demo and we'll walk you through how it works for your operation.
Request a Demo