Inventory Control
Track raw materials, packaging, finished goods, and production supplies across locations.
CatOps Inventory Control gives you a single source of truth for every item in your facility. Track quantities, costs, vendors, lots, and movements in real time — no more guessing what you have on hand or hunting through separate spreadsheets to find a number.
With FIFO cost tracking, photo attachments, reservation support, and item flagging for quality holds, your team has everything they need to manage inventory accurately and efficiently. Every transaction is logged with a full audit trail, so you always know who did what and when.
Unlike generic inventory software, CatOps is built specifically for beverage production. That means case-level quantities, proof gallons, wine gallons, TTB-aware categories, and production-floor workflows are built in — not bolted on.
Capabilities
Multi-location tracking
Track items across warehouses, zones, rows, bays, and shelves with a structured location hierarchy.
Organize unlimited locations with a parent-child hierarchy. Move inventory between locations with full movement history. Search by location, item, lot, or QR code. Every location shows current stock, reserved stock, and available stock.
FIFO cost tracking
Lot-level costing with first-in-first-out methodology for accurate valuation.
Every lot carries its own cost. When inventory is consumed or shipped, the oldest lot is deducted first. Inventory valuation reports reflect true FIFO cost — not averages or last-price. This matters for TTB compliance, financial reporting, and understanding your true margins.
QR scanning
Scan items from the production floor using any mobile device with a camera.
No special hardware needed. Open CatOps on any phone, point at a QR code, and get instant access to the item, lot, or pallet. Adjust quantities, move inventory, or log usage without walking back to a computer. This alone saves floor workers 30-60 minutes per shift.
Photo attachments
Attach photos for receiving verification, shipping documentation, and quality control.
Take a photo at receiving to document condition. Photograph a pallet before shipping. Capture a quality issue on a flagged item. Photos are attached to the specific inventory record and viewable by anyone with access. No more digging through email attachments or shared drives.
Item flagging
Flag items for quality holds, count discrepancies, or compliance concerns.
Flagged items are visually marked and restricted from being used in production or shipped until the flag is resolved. Flags include reason codes, timestamps, and resolution tracking. This prevents accidentally using a held lot in a production run — a risk that exists with spreadsheet-based systems.
Reservations
Reserve inventory for production runs to prevent double-allocation.
When a manufacture order is created, required ingredients can be reserved against current stock. Reserved quantities show separately from available stock, so two production runs cannot claim the same inventory. In spreadsheet systems, this double-allocation problem is one of the most common causes of production delays.
Adjustment logging
Every quantity change is logged with user, timestamp, reason code, and before/after values.
Adjustments are not just allowed — they are tracked. Every increase, decrease, move, or correction includes who made the change, when, why, and what the previous value was. This audit trail is critical for TTB compliance and internal accountability.
Bulk operations
Update multiple items at once with bulk import and adjustment tools.
Import inventory counts, update costs, or adjust quantities for multiple items in one operation. Bulk import supports CSV upload with validation and error reporting. No more one-at-a-time data entry.
Why CatOps is different
Vs. Spreadsheets
Spreadsheets have no real-time updates, no QR scanning, no photo attachments, no reservation system, and no audit trail. Every change is manual, and version control is a nightmare. CatOps replaces all of that with a system that updates instantly across every user and device.
Vs. Generic Inventory Software
Generic inventory tools are built for retail or warehouses, not beverage production. They do not understand cases vs. units, proof gallons, wine gallons, or TTB categories. CatOps speaks the language of your operation.
Vs. Other Beverage Software
Most beverage software offers basic item lists with limited location support. CatOps provides a full location hierarchy, FIFO lot costing, QR workflows, and item flagging — all built for the production floor.
How this reduces labor and errors
Inventory counts
Print count sheets, walk the floor, write numbers, re-enter into spreadsheet, reconcile discrepancies manually
Scan QR codes, enter counts on phone, system auto-reconciles and flags discrepancies
Stock lookups
Search through spreadsheet tabs or ask someone to check the warehouse
Search in CatOps, see real-time stock, location, lot, and cost in 3 seconds
Receiving documentation
Write receiving log by hand, photograph separately, file in shared drive
Log receipt in CatOps with photo attached, automatically linked to vendor and lot
Inventory valuation
Manual spreadsheet formulas, FIFO calculations by hand, hours of work at month-end
Run inventory valuation report with one click, FIFO calculated automatically
Common Questions
Can I track items across multiple warehouses?
Yes. The location hierarchy supports warehouse > zone > row > bay > shelf, and you can manage unlimited locations. Move inventory between locations with full movement history.
Does CatOps support lot-level costing?
Yes. FIFO cost tracking is built in, with lot-level cost visibility on every transaction. This is critical for accurate valuation and TTB compliance.
Can I import my existing inventory data?
Yes. Bulk import supports CSV upload. We also offer white-glove data migration as part of onboarding.
What happens if two people edit the same item?
CatOps is real-time and multi-user. Changes are saved instantly and visible to all users. Every change is logged with user and timestamp, so there is no risk of silent overwrites like in a shared spreadsheet.
Want to see Inventory Control in action?
Request a demo and we'll walk you through how it works for your operation.
Request a Demo